People. Places. Purpose.
A local events team in every city on your calendar.
Gather Well is a destination management agency for corporate programs. We source the venues, negotiate the contracts, hire the crew and stand in the room on the day, so you are not managing twelve vendors in a city you have never worked in.
Clients include
What we handle
Take all of it or take one piece. Most clients start with sourcing and add production once the dates are locked.
Venue sourcing
A shortlist with real availability, real capacity and real pricing, usually within a few days of your brief.
Contracts and negotiation
Rates, minimums, attrition and cancellation terms handled before anything reaches your legal team.
Food and beverage
Menus and tastings built around the room, the budget and the dietary requirements you send us.
Production and staging
AV, lighting, signage, branding and the crew to install and strike it.
Transport and logistics
Airport transfers, coaches, car service, room blocks and the schedule that holds them together.
On-site management
Our team runs the day, handles the changes nobody planned for, and reconciles the invoices afterward.
Where we work
Working somewhere else? We take programs in other cities through our partner network. Tell us where in your brief.
Recent work
A sample of the programs we run. References available in any of these formats.
Client appreciation reception
A single evening for commercial banking clients, booked eight weeks out in the busiest month of the year. We put three venue options in front of the team in four days, negotiated the buyout, staged a short program with house AV, and ran check-in, coat and car service so the bankers could spend the night with their clients.
Executive briefing and partner dinner during conference week
A private briefing room near the convention center by day and a full restaurant buyout at night, on a week when almost nothing in the city is available. We held space early, built a dine-around for the leadership group on either side of the main dinner, and ran the coaches between the hotel, the show floor and the venue.
Four day recognition program and awards dinner
Room block, welcome reception, two breakout days and an offsite awards dinner for top performers and their guests. Our team handled airport transfers across three arrival waves, managed the production build for the awards night, and closed the books with a reconciled final invoice two weeks after the group flew home.
What clients say
Our clients noticed the room before they noticed the program, which is exactly what we wanted. Nothing on site needed my attention.[Name], Director of Client Events
PNC Bank
We had four weeks and a group that does not move easily. Gather Well came back with real pricing in three days and caught the transport gap we had missed.[Name], Senior Manager, Global Events
ConocoPhillips
Four hundred and fifty people, four days, one point of contact. The final reconciliation came back clean and on time.[Name], Global Meetings Lead
ManpowerGroup
Start a brief
Tell us what you are planning. The more you can share on dates, headcount and budget, the more useful our first response will be. Nothing here is a commitment.